Purchasing & AP Forms

Pursuant to Ordinance 1987.002, it is unlawful for any employee of the County of Socorro to obtain, purchase, acquire or otherwise contract for any product or service without first having obtained proper authorization in the form of a purchase order or other document of permission to acquire such product or service prior to such acquisition. Violators may be subject to resitution and fines. SOCORRO COUNTY IS NOT RESPONSIBLE FOR ANY PURCHASES MADE WITHOUT PRIOR APPROVAL.

All vendors not currently a part of the Socorro County purchasing system, must submit a Federal W-9 Form before a purchase order can be issued.
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Fuel Card Agreement - must be signed by employee, department head and manager or finance director  92k v. 4 Jan 5, 2010, 1:26 PM DA Walsh
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Fuel logs must be submitted each month  73k v. 4 Jan 5, 2010, 1:26 PM DA Walsh
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  302k v. 1 Dec 20, 2016, 1:42 PM Executive Assistant
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  46k v. 1 Mar 2, 2015, 2:12 PM DA Walsh
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  38k v. 3 Nov 13, 2013, 12:36 PM DA Walsh
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  116k v. 1 Dec 30, 2016, 1:49 PM DA Walsh
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Emergency Procurement Form  45k v. 1 Jan 11, 2016, 12:58 PM Sammie Vega
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  73k v. 1 Dec 30, 2016, 2:02 PM DA Walsh
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IRS Form W-9 is required for ALL vendors before Purchase Order's can be issue and payments made.  104k v. 3 Feb 21, 2013, 1:07 PM DA Walsh
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  83k v. 3 Mar 20, 2014, 2:50 PM DA Walsh
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This voucher is used by employees requesting purchase reimbursements or payment to vendors for emergency purchases.  640k v. 3 Aug 31, 2012, 1:11 PM DA Walsh
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  Nov 25, 2015, 11:37 AM DA Walsh
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  159k v. 1 Dec 30, 2016, 2:16 PM DA Walsh
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  55k v. 3 Nov 13, 2013, 12:36 PM DA Walsh
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  204k v. 3 Mar 10, 2014, 10:35 AM DA Walsh
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  287k v. 1 Aug 26, 2016, 1:47 PM Executive Assistant
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  17k v. 3 Dec 30, 2014, 8:21 AM DA Walsh
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  81k v. 4 Dec 30, 2016, 2:05 PM DA Walsh
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Resident Businesses located in Socorro County can complete this application for purchasing and bid preference.  55k v. 3 Feb 12, 2014, 8:39 AM DA Walsh
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  346k v. 1 Mar 22, 2017, 2:46 PM Executive Assistant
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Vendors use this form to register with Socorro County.  1238k v. 1 Jan 30, 2017, 8:25 AM Sammie Vega
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All Sole Source Procurements require this form be filled out, approval from Procurement, approval from the County Manager, advertisement on our Website for 30 days.  48k v. 1 Jan 11, 2016, 12:59 PM Sammie Vega
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  3020k v. 1 Mar 22, 2017, 2:47 PM Executive Assistant
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  128k v. 1 Mar 22, 2017, 2:45 PM Executive Assistant