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Job Descriptions

As a member of the Socorro County team, you will have the opportunity to serve your community in an environment that promotes responsibility, accountability, transparency and team work. 

Applications are only accepted for positions that have been opened and must be submitted online (click on "Employment Application Form" to apply)

Socorro County is an Equal Opportunity Employer.

Clerk Cashier I

posted by Debra Williams-Baker

 

Job Title:          Clerk Cashier I                                                                            Job Code:              621

Division:          Operations                                                                                  Effective Date:     04/15

Department:     County Treasurer                                                                        Last Revised:       

 

Performs a variety of entry level complex clerical tasks as needed to expedite the mailing, collecting, and receipting of county property tax; may assist with the issuance of tax notices and recording of tax remittances as required by law of the office of County Treasurer.

 

SUPERVISION RECEIVED

 

Works under the general supervision of the Assistant County Treasurer.  May receive close supervision from Clerk Cashier II while in training or on a project-by-project basis.

 

SUPERVISION EXERCISED

 

None

 

ESSENTIAL FUNCTIONS

 

1.        Public Relations: Responds to requests for information from the public regarding;  tax amounts, charges and fines, segregation of property, addresses of property owners, legal descriptions and questions concerning the tax laws defined by New Mexico Code; contacts taxpayers by telephone and/or in writing concerning payment errors. Establish and maintain cooperative relationships with the public, representatives of the community, consumers, employees and the governing body & co-workers. 

 

2.        Customer Service, Collections and Receipting: Collects tax payments, fines, fees, forfeitures, grants, reimbursements and public funds received by County departments paid to the county over the counter and through mail, and credit cards and same.

 

3.        Performs general money management duties related to balancing cash drawers; reviews and reconciles all payments for accuracy and completeness and prepares deposits daily. Accountable and accuracy affects multiple work groups. Employee share responsibility with the supervisor.

 

4.        Conducts records search as requested by banks and mortgage companies, provides and completes necessary documentation as requested; processes requests from mortgage companies for tax bills, updates records; provides mortgage companies with necessary documentation of tax amount or escrow collections.

4.

5.        Assures statutory time and completion deadlines are adhered to; coordinates with other office staff as needed to assist. Collects and receipts pre-payments on all properties, including personal property and mobile homes; issues receipts for verification of taxes paid.

5.

6.        Follows established procedures in handling late payments; searches for prior year delinquency; apprises taxpayer of additional fees or fines and balances owed; conducts follow-up on refund letters as required.  Shreds imaged checks daily – first in/first out - in compliance with required 30 day retention.  Scans daily work documents, clerk’s window batches and saves on disc for future research & audit requests.

 

7.        Assists in conducting extensive research of accounts having delinquent taxes.

 

8.        Performs related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.             Education and Experience:

 

A.                   Graduation from high school or GED certification;

AND

B.             One (1) year of experience in data entry, i.e. payments, collections, finances, accounting or performing above or related duties;

OR

C.            An equivalent combination of education and experience.

 

2.             Required Knowledge, Skills and Abilities:

 

Skill in the use of personal computer; telephone etiquette and interpersonal communications.

 

Ability to operate a variety of types of office equipment such as personal computer, mainframe terminal, adding machine, calculator, typewriter, etc.; perform basic mathematical functions quickly and accurately; read and understand county legal documents; communicate effectively, verbally and in writing; ability to train and oversee the work of others, develop effective working relationships with fellow employees, supervisors, elected officials and the public; work effectively in a typical office environment.

Clerk/Cashier I, page 2

 

 

3.             Special Qualifications:

               

Must be fluent in English (written & verbal).  Secondary language is preferred (Spanish).

Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.

                Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.

                Must be bondable.

Must be able to write legibly.

Must be able to operate 10-key by touch.

 

*No history of felony/misdemeanor convictions – Subject to criminal background check, drug testing, driving record check physical test.

 

4.             Work Environment:

 

Incumbent of the position performs in a typical office setting with appropriate climate controls.  Tasks require variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing.  Rapid work speed required to perform keyboard operations.  Common eye, hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, and emotional stability, discriminating thinking.

 

                This is the first of a two-level series in the clerk cashier job family.

 

Distinguishing features of this series:

 

At this level the incumbent receives instruction or assistance as new or unusual situations arise. This work involves steps, processes, and/or methods that require the application of policies and procedures. The incumbent exercises initiative and judgment in distinguishing amongst variables and identifying the applicable standards. Work is performed under direct supervision with new tasks explained in detail. As experience increases and tasks become familiar, work is performed under more general supervision.

Appraisal Technician

posted Jun 15, 2020, 1:04 PM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Appraisal Technician                                                                   Job Code:              314

Division:          Residential Property                                                                   Effective Date:     04/15

Department:     Assessor                                                                                   Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of entry level para-professional property assessment duties related to the appraisal of improved and unimproved rural, residential, commercial, industrial, mobile home, livestock and personal property to determine market value for county tax purposes.  Performs all appraisal duties in a training capacity.

 

SUPERVISION RECEIVED

 

Works under close to general guidance and direction of the Chief Appraiser or assigned certified appraiser.

 

SUPERVISION EXERCISED

 

None

 

ESSENTIAL FUNCTIONS

 

1.        Real Property Appraisal: As a “Note Taker” assists in the reappraisal and new appraisal efforts of residential, commercial and rural properties to arrive at estimated fair market value; records appraisal information on standardized report forms; interviews persons familiar with property, takes measurements and makes sketches of the same; inspects property for construction, condition, and functional design; takes photos and compiles data according to established procedures; processes appraisal results.

 

2.        Performs public relations in the process of conducting appraisals; travels through designated areas being alert to new construction and land development; researches building permits records, sales and leases, plat and tax rolls; locates new property developments, contacts property owners to arrange for appraisals.

 

3.        Surveys and reviews applications for construction and building permits; uses specific methods in order to determine taxable value; operates computer and printer to obtain results needed for fair taxation; enters property values as needed.

 

4.        Processing appraisal results;  surveys county building activity for new construction or improvements;  reviews application for construction and building permits as needed to schedule appraisals;  assists in the development of changes in "Land Value Guideline Book";  enters field data into laptop computer for transfer into primary data server.

 

5.        Customer Service: Provides daily customer service; responds to calls and provides counter assistance to the public; responds to questions from the public or defers the same to supervisor.

 

6.        Performs as first level contact for property owners seeking tax exemptions, i.e., churches, charitable organizations, “Head of Family”, “Veteran’s”, “65 & Older”, “Low Income”, “disabled” etc; provides information and instruction regarding application process and eligibility requirements; assists applicants with the veteran’s/widow tax exemption and tax reduction process; performs document audits to verify eligibility.

 

7.        May assist in the annual preparation and mailing of valuation notices; apprises property owner of protest and appeal procedures.

 

8.        Follows established process as needed to perform changes of title, refinancing, move-ins, move-outs, etc., related to mobile home properties.

 

9.        Maintains addresses on all assessment records.

 

10.     Performs related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.             Education and Experience:

 

A.             Graduation from high school;

AND

B.             One (1) year of responsible experience performing the above or related duties;

OR

C.            An equivalent combination of education and experience.

 

 

Appraisal Technician, page 2

2.             Knowledge, Skills, and Abilities:

 

Some knowledge of terminology unique to the appraisal field;  current principles, procedures, techniques and approaches to value used in the appraisal of real property;  public relations and interviewing methods; inter-relationship with other county offices;  technical report writing; interpersonal communication skills. Some knowledge of blue print reading; drafting principles and terminology; county geography.

 

Ability to visually observe the details of property and arrive at a accurate and equitable appraisal; apply appropriate methods of valuation; make mathematical calculations in determining percentages, volumes, areas, acreage,  etc.; ability to read legal descriptions, deeds, plat books, maps, and blue prints; operate a variety of tools and equipment i.e. calculator, computer, typewriter, camera, drafting instruments, measuring devices, etc.; communicate effectively verbally and in writing;   develop and maintain effective working relationship with the public, fellow employees, and supervisors;  follow written and verbal instructions; interpret, develop and analyze cost manual.

 

3.             Special Qualifications:

 

Must possess a New Mexico Driver’s License and undergo periodic State DMV license status verification.

 

4.             Work Environment:

 

Incumbent of the position performs generally in a typical office setting with appropriate climate controls.  Frequent travel and exposure to outside weather conditions. Tasks require variety of physical activities, periodically involving muscular strain, such as walking, standing, stooping, sitting, reaching. Talking, hearing and seeing essential to job performance.    Common eye, hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.

GIS System Manager

posted Jun 15, 2020, 7:31 AM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          GIS System Manager                                                                  Job Code:             820

Division:          Mapping                                                                                     Effective Date:     04/15

Department:     Emergency Services/Assessor                                                   Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of administrative and technical duties in the development, implementation and coordination of the county’s GIS management system; assists the county’s disaster recovery efforts..

 

SUPERVISION RECEIVED

 

Works under the general guidance and direction of the Emergency Services Administrator.

 

SUPERVISION EXERCISED

 

Provides close to general supervision to GIS Mappers and Assessor Clerk.

 

ESSENTIAL FUNCTIONS

 

1.       Develops and maintains departmental records; assists with training and professional development for emergency response; prepares reports and correspondence; attends meetings and conferences.

 

2.        Supervises employees by orienting, scheduling, training, assigning and reviewing work performance, helps completing performance evaluations, and taking disciplinary action.

 

3.       Establishes a secure usable database; oversees the development of parcels maps; coordinates with assessor to ensure maps reflect current and correct parcel information; coordinates with PSAP for data interoperability and accuracy.

 

4.       Evaluates road centerline layer for correctness in ranges and parity issues for 911 Nextgen; program manager for the County Alert System; establishes system standards for EO-Base maps and data.

 

5.       Provides physical addresses to County residents for the purposes of 911 Emergency Services; helps create and maintain addressing for postal services, utility, and delivery services; creates maps for maintaining addressing for road accuracy; identifies land ownership, possible land divisions, and location of driveways.

 

6.       Assist land owners with road naming process and provides documentation to commission for road name approval.

 

7.       Works with state, county, rural addressing personnel and other representatives to discuss rural addressing tasks, guidelines, standards, and  implementation; posts and provides GPS addresses in the field; completes necessary paperwork involved in issuing an address, notification of land owners; develops rural addressing standards and guidelines for the County.

 

8.       Performs a variety of technically detailed duties involving the correlation and maintenance of computer files in the 911, Emergency Service Listing and Emergency Communications database systems; verifies and updates the geographic base file by interpreting boundary and traffic maps, annexations, new subdivisions, street atlas maps, etc.; edits and updates the Master Street Address Guide by changing existing addresses, new construction, etc.

 

9.       Performs other related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.             Education and Experience:

 

A.     Two (2) years of college training or associate degree related to GIS systems, mapping and engineering practices or computer technologies;

AND

B.    Four (4) years of related experience; One (1) year of which must have been in a supervisory capacity and directly related to GIS operations;

OR

C.    An equivalent combination of education and experience.

                                                                                                                                            

GIS System Manager, page 2

2.             Required Knowledge, Skills, and Abilities:

 

Considerable knowledge of complex math and computer aided engineering; technical tools and equipment associated with drafting and cartography; mapping scales and their most appropriate use; basic civil engineering practices and procedures; survey practices and procedures; legal documents and terminology; computerized mapping software and methods (ESRI, AUTOCAD, ARCView, ARCMAP, ARCGIS, Windows, etc.); various geographic databases, including State of New Mexico, USGS digital line graphics, surveying practices including GPS point retrieval, State Plane Coordinate Systems (NAD 27 and NAD 83), GLO map interpretation and Area Reference Plan (ARP) interpretation; quality assurance and control methods; county geography.

 

Skill in the operation of motorized vehicles and equipment. Skill in the use of personal computers, laptop, GPS equipment, scales, plotters, printers, scanners, projectors, protractors, and related technical equipment.

 

Ability to deal with various levels of stress associated with the need for accuracy with legal and financial implications; perform complex computer mapping and mapping evaluation; read and understand legal documents; perform complex mathematical computations; operate calculators and standard office equipment; work independently; communicate effectively, verbally and in writing; develop effective working relationships with supervisors, fellow employees, and the public.

 

3.             Special Qualifications:

 

May be required to become certified in the use of field GPS equipment. 

Must possess a valid New Mexico Driver’s License and undergo periodic State DMV license status verification and be insurable under Socorro County insurance.  Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.

 

 

4.             Work Environment:

 

Incumbent in the position performs both in a typical office setting with appropriate climate controls and in an outdoor setting on a project-by-project basis.  Tasks require occasional physical activities, and some muscular strain, related to walking, standing, stooping, sitting, reaching, talking, climbing and lifting. Hearing, seeing and verbally communicating are essential to the effective performance of required duties.  Rapid work speed required performing keyboard operations.  Common eye, hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking. Frequent local travel required in course of performing portions of job functions. 

Code Enforcement/Animal Control Officer

posted Jun 10, 2020, 9:09 AM by Debra Williams-Baker   [ updated Jun 10, 2020, 10:53 AM ]

Socorro County

Job Description

 

Job Title:        Code Enforcement/Animal Control Officer                               Job Code:  1218                    

Division:         Operations                                                                              EffectiveDate:   06/20

Department:   Sheriff                                                                                     Last Revised:       

Funding Source(s):                                                 Exempt:  No               Non-Exempt: XXX

 

GENERAL PURPOSE

Animal Control and Codes, this position performs codes enforcement duties, enforces local environmental solid waste ordinances and regulations, and increases public awareness of the importance for compliance to ensure a safe, sanitary and clean environment.  Performs onsite inspections, issues, citations as necessary, and works with owners to ensure compliance

 

SUPERVISION RECEIVED

 

Works under the supervision of the Sheriff.

 

SUPERVISION EXERCISED

 

None.

 

ESSENTIAL FUNCTIONS

Patrols areas as assigned to enforce county animal control and abatement and nuisance ordinances.

 

a.       Receives complaints, investigates and documents violations; responds to emergency and non-emergency calls

b.      Responds to inquiries and complaints regarding domestic animals running at large or in packs, solid wastes; trash, littering and junk; abandoned or inoperable vehicles, and structures that have the potential to be a hazard.

c.       Enforces zoning ordinances to include nuisances, abandoned homes, burned homes, mobile home inspection/permits, setbacks, and animal violations.

d.      Issues citations where violations of laws occur, as deputized by the Socorro County Sheriff’s Office.

e.       Promptly captures animals and transports them to an animal shelter.

    1. Safely captures and removes stray, uncontrolled or abused animals from undesirable conditions using nets, catch poles, leases, muzzles and traps as necessary.
    2. Scans captured animals for microchip using issued microchip scanner and contacts animal owners to attempt to return animal prior to impound.
    3. Places captured animals in animal control vehicles and transports animals to impound facility.
    4. Completes required paperwork to ensure accurate accountability of all animals impounded.
    5. Cleans and sanitized animal control cages, vehicle and equipment after each impound to clean bodily fluid, blood and to eliminate spread of zoonotic diseases.

k.      Compiles a variety of data regarding animal control data, prepares daily, monthly and annual reports of activities. 

l.         Performs inspections, gathers evidence and conducts investigations at illegal dump sites, biohazards, illegal dumping, dilapidated or junked vehicles, structures, accumulation of materials that lead to and maintain rodent populations and determines whether a violation has occurred.

    1. Issues warnings and/or citations for non-compliance
    2. Initiates follow-up visits and inspections to ensure compliance
    3. Completes case reports before end of shift and maintains reoccurring reports on enforcement activities
    4. Testifies in court on behalf of the County to ensure enforcement of law involving code and ordinance violations.

                                                Code Enforcement/Animal Control Officer.  Page 2

 

3.   Responds to public inquiries and complaints regarding code violations.

4.   Prepares formal complaints and charges for criminal/civil court actions against violators of County ordinances pertaining to violations.

a.       Prepares case files

b.      Prepares written reports and takes pictures

c.       Testifies in court proceedings

5.   Provides options for mediation between neighbors in resolving code related issues.

6.   Coordinates a public relations program in order to foster public awareness of ordinances regarding abatement and nuisances, animal control, works closely with the media, public interest groups and businesses, gives presentations on codes and regulations at school presentations and other County events

7.   Maintains normal availability by telephone for consultation on major emergencies.

8.      Performs other related duties as assigned.

 

MINIMUM QUALIFICATIONS

 

1.         Education and Experience:

 

A.        High School Diploma or GED, demonstratable sufficient education and training to demonstrate an aptitude or ability to perform above and related duties;

AND

B.         A minimum of one (1) year full-time work experience in codes enforcement; enforcing environmental health laws, regulations and ordinances; law enforcement; or relevant military experience.     

OR

C.        An equivalent combination of education and experience.

D.        Licenses/Certifications.  Valid Class D Driver’s License with verified record of good driving history. 

E.         Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.).  Background check, driver’s license record check.

 

2.         Required Knowledge, Skills and Abilities:

 

Knowledge of principles and practices of codes enforcement and compliance; performing daily vehicle inspections and minor vehicle maintenance; and defensive tactics to minimize injury when capturing animals in the County and its boundaries.

 

Pertinent codes, ordinances, laws pertaining to nuisance abatement, property maintenance, building, health and safety, and related areas.

 

Basic care and custody, treatment, and diseases of various animals; administrative and clerical procedures and systems such as work processing, managing files and records and other office procedures and terminology, performing daily vehicle inspections and minor vehicle maintenance.

 

Skill in interpreting and applying County ordinances relating to animal control and codes enforcement, and working independently while recognizing issues that should be referred to the supervisor.  Must be able to use in an effective an deficient manner animal capture equipment and first aid equipment. 

 

Ability to perform manual tasks for sustained periods of time, follow written and verbal instructions;  read and understand laws and ordinances;  communicate effectively, verbally and in writing;  use computers; operate two-way radio systems utilizing 10 code; perform basic research on identified properties; tactfully and impartially interpret and explain the provisions of codes ordinances; effectively communicate with a diverse cultural community; and establish and maintain effective and cooperative working relationships with fellow employees, the public and supervisors.

 

9.      Special Qualifications:

 

Employee uses initiative in carrying out recurring assignments independently without specific instructions, but refers deviations, problems and unfamiliar situations not covered by instructions to the supervisor for decisions or help.  The supervisor assures finished work and methods used are technically accurate and in compliance with instructions or established procedures.  Review of work increases with more difficult assignments if the employee has not previously performed similar assignments.

 

Use of judgment in locating and selecting the most appropriate guidelines, references and procedures for application, and in making minor deviations to adapt the guidelines to specific cases or problems.

 

            Bilingual (English/Spanish) is preferred to effectively communicate with citizens when

             responding to calls in the community.

 

 

 

4.         Work Environment:

 

Tasks require variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, and lifting.  Talking, hearing and seeing required to safely perform essential functions.  Common eye, hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and some creative problem solving.  Continuous travel in automobile or other equipment required in job performance.

 

IMPORTANT INFORMATION REGARDING THIS POSITION

 

 

Distinguishing features of this description:

 

At this level the incumbent determines the methods, processes, and procedures used to complete work assignments. The incumbent understands the operating procedures and policies of the work unit. The incumbent may receive continuing or individual assignments. Recurring and more basic problems are handled independently, with more difficult problems being referred to a supervisor for assistance.

Administrative Assistant

posted May 11, 2020, 10:45 AM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Administrative Assistant                                                               Job Code:             1135

Division:          Administration                                                                             Effective Date:     04/15

Department:     Road                                                                                          Last Revised: 

 

GENERAL PURPOSE

 

Performs a variety of working level office support duties to meet the day-to-day recording, and maintenance of the Road Department's data, files, records, communications and reports.  Provides information for the public. 

 

 

SUPERVISION RECEIVED

 

Works under the close and general supervision of the Road Department Director.

 

SUPERVISION EXERCISED

 

None

 

ESSENTIAL FUNCTIONS

 

1.        Performs daily computer input of department records related to employee work time, leave utilization, equipment use and service, fuel consumption, project schedules & billings.

 

2.        Prepares billings to various county departments and agencies for fuel usage and materials; performs follow-up as needed.

 

3.        Inputs data and updates information daily; generates various computer reports as required by county departments, state and federal agencies; prepares state and federal quarterly and annual production and maintenance reports.

 

4.        Performs routine secretarial duties; type’s letters and memos; performs as department receptionist; operates telephone reception equipment; receives incoming phone calls, answers questions, takes messages, provides factual information, and routes calls to appropriate personnel.

 

5.        Provides walk-in and calling public with information related to various county road services and projects.

 

6.        Performs word processing as needed to develop, create, or produce forms, letters, procedure manuals; updates department forms, manuals as needed.

 

7.        Prepares and updates spreadsheets and financial records; prepares claims;  monitors the department gas cards and department budget.

 

8.        Administers the department safety procedures to ensure compliance; processes road work orders and reports; prepares purchase requisitions and orders; prepares labor records for FEMA requirements.

 

9.        Performs related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.                    Education and Experience:

                       

                A.                One (2) years of general work experience preferably performing above or related duties.

OR

                B.                An equivalent combination of education and experience.

 

2.             Knowledge, Skills, and Abilities:

 

Working knowledge of general office management practices and procedures of the department; basic bookkeeping and accounting methods; interpersonal communication skills; computer terminal operation and programs (Microsoft office). Some knowledge of administrative procedures.

 

Skill in use of Telephone, computer, calculator, fax and copy machines, postage machine, mobile/base radio, cassette recorder/transcriber.

                                                                                                                                                                Administrative Assistant, page 2

 

 

Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; maintain confidentiality of information related to the department.  Develop effective working relationships with subordinates, department heads and other state officers and employees; perform basic mathematical computations; communicate effectively, verbally and in writing; operate standard office equipment (i.e., calculator, typewriter, and photo copy machine); lift up to 20 lbs.; establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public.

 

3.             Special Qualifications:

 

Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.

Must be able to type and operate ten-key adding machine

Must be able to type 30 wpm.

 

4.             Work Environment:

 

Incumbent of the position performs in a typical office setting with appropriate climate controls.  Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, and light lifting. Talking, hearing and seeing required in performance of daily tasks.  Rapid work speed required performing keyboard operations.  Common eye, hand, finger, leg and foot dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and some creative problem solving.

Administrative Specialist

posted Feb 26, 2020, 12:45 PM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Administrative Specialist                                                             Job Code:             425

Division:          Administration                                                                             Effective Date:     04/15

Department:     Community Alternatives Program                                                 Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of routine administrative support and full performance complex clerical duties designed to expedite administrative functions of the office of the department of Community Alternatives and DWI Program.

 

SUPERVISION RECEIVED

 

Works under the close to general supervision of the Community Alternatives/DWI Program Director.

 

SUPERVISION EXERCISED

 

None

 

ESSENTIAL FUNCTIONS

 

1.        Provides general secretarial duties for the department; prepares correspondence, memos and related communications for administrative personnel; monitors staff schedules; coordinates meeting attendance; coordinates various operational activities and processes to encourage office efficiency; takes dictation and transcribes letters, memos, etc.; composes communications as requested; coordinates and assists in the planning of special events involving staff, county management, community business leaders, etc.

 

2.        Receipts and logs payments received by probationers; prepare and deliver deposit; track and file court notices, dates, and calendar dates for compliance officers; prepare client paperwork; arrange and take notes for meetings; prepare billing of unpaid screening and probation fees.

 

3.        Assists with Pre-Sentencing Compliance Program processes; performs intake on new PSCP clients; generates client files with all necessary documents; administers random UA testing on PSCP clients (female only, PO for males); conducts daily check-ins, issues travel permits; generates progress reports and violation reports on PSCP clients and delivers file/reports to the judge.

 

4.        Performs client “intake”, generates file and processes compliance intake paperwork; administers drug tests to clients.  

 

5.        Utilizes computer and custom software to enter data related to purchase orders and accounts payable; coordinates non-routine purchasing needs; negotiates prices for supplies; monitors and/or assists in the processing of purchase orders; orders and maintains office supplies; may processes invoices for payment.

 

6.        Types/word processes various reports and documents; reviews content for accuracy and completeness; makes grammatical and technical changes to content as needed; performs routine research and gathers data as needed to compile or complete reports as requested by department head.

 

7.        Monitors travel arrangements for department personnel; contacts travel agencies, airlines or other public transportation companies; schedules travel and delivers travel information to staff.

 

8.         Serves as primary departmental receptionist and operates telephone reception equipment; receives incoming phone calls, answers questions, takes messages, provides factual information, and refers calls to appropriate staff and offices; provides walk-in and calling public with information related to various departmental services; monitors all incoming mail.

 

9.        Performs other related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.        Education and Experience:

 

A.                   Six months of specialized training in general office practices and procedures, PC operation and various software applications;

OR

B.             An equivalent combination of education or experience.

 


 

                                                                                                                                             Administrative Specialist, page 2

 

2.             Knowledge, Skills, and Abilities:

 

Working knowledge of general office maintenance and practices; filing systems (alpha and numeric), recording and filing procedures and methodologies; letter composition, grammar, spelling and punctuation; operation of personal computer and various software applications, i.e. MS Word, Excel, PowerPoint, etc.; operation of standard office equipment; basic mathematics; basic accounting or bookkeeping; interpersonal communication skills and telephone etiquette; basic public relations.

 

Ability to communicate effectively, verbally and in writing; work independently in meeting various time deadlines and work pressures; effectively deal with stress caused by strict deadlines and work volume; exercise initiative, independent judgment and to act resourcefully under varying conditions; maintain strict confidentiality related to sensitive administrative and case information; perform basic mathematical calculations; operate personal computer (windows) in utilizing various programs (MS Word, Excel, Page Maker, Power Point, etc.) to produce or compose formal documents, reports and records; establish and maintain comprehensive records and files; operate standard office equipment; develop effective working relationships with supervisors, fellow employees, and the public.

 

3.             Special Qualifications:

 

Must be able to pass a background check.

Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.

 

4.             Work Environment:

 

Incumbent of the position performs in a typical office setting with appropriate climate controls.  Tasks require variety of physical activities, not generally involving muscular strain, but do require frequent walking, standing, stooping, sitting, reaching and occasional lifting. Talking, hearing and seeing are essential physical capabilities of the position.   Common eye, hand, finger dexterity required for many tasks.  Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.

Detention Lieutenant

posted Jan 28, 2020, 2:05 PM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Detention Lieutenant                                                                    Job Code:             

Division:          Operations or Administration                                                        Effective Date:     12/19

Department:     Detention    Funding Source: 415-000                                         Last Revised:       12/19

 

 

GENERAL PURPOSE

 

Performs supervisory and professional correctional duties related to managing the daily operations of the Detention Center. Plans, directs and coordinates the jail to ensure the health, safety and security of employees, visitors, and detainees.

 

SUPERVISION RECEIVED

 

Works under the general supervision of the Detention Administrator or Detention Captain (depending on assignment)

 

SUPERVISION EXERCISED

 

Provides general to close supervision to Sergeants and detention employees.

 

ESSENTIAL FUNCTIONS

 

1.        Oversees the day-to-day operations of the county jail facility; establishes division priorities and projects; participates in the overall management of the department by proposing policy changes and implementing the same upon approval; makes recommendations relating to policy, practices and standard operating guidelines and procedures; prepares periodic reports as needed to apprise department management of various conditions and results.

 

2.        Coordinate the organization, staffing, and operational activities of detention staff; supervise and participate in the application of state statutes, county ordinances and departmental regulations and standard operating procedures regarding detention operations.

 

3.        Communicates performance of staff and their assigned subordinates for evaluation by the Administrator; communicates and monitors performance expectations and provides coaching for performance improvement.

 

4.        Assists to schedule work, vacation and compensatory days of direct-reports; maintains records; evaluates subordinates’ performance.

 

5.        Identify opportunities for improving methods and procedures of the program, review with Department Administration; implement improvements.

 

6.        Monitors performance of division personnel; assures compliance with established performance expectations and standard operational procedures; makes recommendations effecting employee retention, advancement, discipline and recommendations of discharge; reviews grievances and serves as the first level for resolution in the grievance process; assists with internal affairs investigations.

 

7.        Prepares special and recurring reports, recommends and when authorized implements changes to existing policies and procedures. Monitors and reviews service trends and recommend operational process changes. Assists in developing and implementing safe and security procedures.

 

8.        Oversees the control room operations, monitors controls and unit logs, recommends changes in work procedures and practices to improve operations, provides input to staff in handling situations with inmates; handles protective custody requests, resolves difficult or volatile inmate conflicts.

 

9.        Oversees security equipment, video equipment, key control, alarm systems, intercom systems, and other communication devices. Prepares reports of activities occurring within the facility, review reports submitted by detention sergeants, and officers, evaluates information and recommends actions.

 

10.     Interacts with outside agencies to assist in the coordination of detention services; responds to and resolves difficult inquires and complaints from the general public, visitors, and outside agencies.

 

11.     May handles inmate grievances; investigates reported wrong-doings and other circumstances that the inmate has expressed concerns, documents findings, reports any major violation and/or grievances that require a higher level authority.

 

12.     Performs other related duties as required.

 

MINIMUM QUALIFICATIONS

 

1.        Education and Experience:

 

A.     Graduation from High School or GED certification

B.     Certified Correctional or Law Enforcement Officer;

AND

C.    four (4) years of detention, correctional or law enforcement experience; including one year of experience supervising staff in a detention facility;

OR

D.    An equivalent combination of education and experience.

 

2.             Knowledge, Skills and Abilities:

 

Considerable knowledge of the fundamentals of proper search and seizure; inmate classification methods and guidelines, federal, state and local laws and regulations related to jail activities; New Mexico Criminal Code, New Mexico Jail Standards, SCDC Standard Operating Policies and Procedures, courtroom security methods and processes, inmate transportation security methods, court processes and protocol, warrant definitions and special language, computer operations and related software, detention center security and policies; methods and techniques of effective supervision and teamwork; interpersonal communication skills; considerable knowledge of English, grammar and technical writing skills.

 

Working knowledge of basic principles of psychology, sociology and behavioral/mental health issues found in a detention environment; basic understanding of the effects of narcotic use and withdrawals; demonstratable capability to understand and analyze materials, supplies and prescription and medication inventories, elementary first aid techniques and procedures; basic understanding of investigative techniques.  Knowledge of Prison Rape Elimination Act (PREA) standards; laws and regulations applicable to the operation of holding facilities.  Knowledge of computer equipment and software such as Jail Tracker for spreadsheets and databases:  statistical analysis, research methods and report presentation.

 

Ability to communicate effectively both verbally and in writing; establish and maintain working relationships with inmates, the public, outside agencies, colleagues and subordinates and other departments; demonstratable knowledge regarding methodologies and practical application of restraining physically violent prisoners; react quickly to novel situations under conditions of stress; prepare clear and concise reports;

 

3.             Special Qualifications: (Certificates, Licenses, etc.)

 

Must have successfully completed the Corrections, Detention or Law Enforcement Academy and be certified as a Law Enforcement or Correctional Officer.

Must work on-call 24 hours.

Must receive 40 hours annual training to maintain certification.

Must pass a background investigation.

Must possess a valid New Mexico Driver’s License and undergo periodic State DMV license status verification.

                Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration

                Complete designated LocalGovU curriculum within one-year time period.

 

4.             Work Environment:

 

                Functions of the position generally performed in a controlled environment.  Occasional travel.  Many functions of the work pose high degree of hazard uncertainty.  Physical readiness and conditioning may be a condition of job retention.  Various levels of mental application required, i.e. memory for details, emotional stability, discriminating thinking, creative problem solving.  Continuous use of motor skills. Periodic exposure to the presence of blood borne or airborne pathogens.

Detention Officer I

posted Aug 2, 2019, 8:07 AM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Detention Officer I                                                                       Job Code:             721

Division:          Operations                                                                                 Effective Date:     04/15

Department:     Detention                                                                                    Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of entry level law enforcement duties related to the security, safety, order, operation and maintenance of county jail facilities, including incarceration and detention of prisoners.

 

SUPERVISION RECEIVED

 

Works under the close to general supervision of the Corrections Captain, Sergeant or Detention Administrator.

 

SUPERVISION EXERCISED

 

None.

 

ESSENTIAL FUNCTIONS

 

1.        Corrections: Receives ongoing on-the-job training; attends academy training sessions receiving instruction in the duties, responsibilities, liabilities and physical environment associated with the correction officer functions; assists with processing of inmate grievances.

 

2.        Supervises inmates in county jail in accordance with established policies, regulations and procedures while assuming responsibility for all needs (physical, medical, etc.) of the prisoners during detention; issues medications as prescribed by physicians.

 

3.        Performs various tasks associated with inmate admissions; books prisoners; reviews offense status and classification (violent, non-violent, etc.) to determine appropriate level of security and confinement; performs releases and required by court order; conducts strip searches.

 

4.        Observes conduct and behavior of inmates to prevent disturbances and escapes; searches inmates and cells for contraband articles; patrols assigned areas for evidence of forbidden activities, infractions of rules and unsatisfactory attitudes or adjustment of prisoners, and reports observations to supervisor; performs inmate supervision during recreation and meal periods.

 

5.        Inspects locks, grills, doors and gates for tampering; conducts cell “shake-downs” and inspections; employs various forms of discipline as needed to maintain order among prisoners, if necessary.

 

6.        Supervises prisoners in transit between jail, courtroom, prisons, work details, or other points, traveling by automobile or public transportation as required; locks prisoner(s) in cell after searching for weapons, valuables or drugs.

 

7.        Secures all valuables and/or belongings and follows standard procedures designated for the disposing or maintaining of the same; orders and serves meals to prisoners and provides or obtains medical aid if needed; administers medication as prescribed by doctor.

 

8.        Prepares arrest records including reports, bookings, releases, fingerprinting and mug shot photography (identifying the prisoner and charge against him/her); assists in the maintenance of various records and information reporting materials and data base.

 

9.        Supervises trustees or prisoners on general work details inside and outside of jail; performs general maintenance of jail facility and environs; repairs safety and security devices; cleans and sanitizes cells; maintains inmate recreation area and equipment.

 

10.     May participate in extradition transports; moves inmates to and from various interstate locations.

 

11.     Performs other related duties as assigned.

 


Detention Officer I, page 2

 

 

MINIMUM QUALIFICATIONS

 

1.             Education and Experience:

 

A.     Graduation from high school plus successful completion of Academy training leading to the acquisition of a Correctional Officer Certification;

AND

B.     No experience necessary.

 

2.             Knowledge, Skills and Abilities:

 

Some knowledge of the fundamentals of proper search and seizure; federal, state and local laws and regulations related to jail activities; dispatch communication equipment; basic principles of psychology and sociology; elementary first aid techniques and procedures.

 

Ability to communicate effectively both verbally and in writing; establish and maintain working relationships with inmates, the public and other departments; restrain physically violent prisoners; react quickly to various situations under conditions of stress.

 

3.             Special Qualifications

 

Must have successfully completed the Corrections Academy and be certified as a Correctional Officer.

Must work on-call 24 hours.

Must receive 40 hours annual training to maintain certification.

Must pass a background investigation.

Must possess a valid New Mexico Driver’s License and undergo periodic State DMV license status verification.

                Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration

 

4.             Work Environment:

 

                Functions of the position generally performed in a controlled environment.  Occasional travel.  Many functions of the work pose high degree of hazard uncertainty.  Physical readiness and conditioning may be a condition of job retention.  Various levels of mental application required, i.e., memory for details, emotional stability, discriminating thinking, creative problem solving.  Continuous use of motor skills. Periodic exposure to the presence of blood borne or airborne pathogens.

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