Facilities Director

posted Jun 19, 2017, 2:51 PM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Facilities Director                                                                        Job Code:              900

Division:          Administration                                                                             Effective Date:     04/15

Department:     Facilities Management                                                                Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of administrative and supervisory duties related to planning, organizing, coordinating, controlling, and directing county-wide general maintenance programs, including, parks, fleet, building and grounds.

 

SUPERVISION RECEIVED

 

Works under the general supervision of the County Manager

 

SUPERVISION EXERCISED

 

Provides general supervision to department personnel, including facilities park maintenance workers, park maintenance specialist, and maintenance fleet mechanic.

 

ESSENTIAL FUNCTIONS

 

1.        Serves as administrative advisor and liaison to County Manager, committees, and boards as needed to inform and apprise on building, parks, grounds, risk and safety issues; provides technical insight and recommendations related to determining building and grounds policies, goals and objectives; receives directives, evaluates departmental needs, formulates implementation options and strategies, creates action plans with timetables and deadlines.

 

2.        Plans, directs, coordinates and controls the activities of the facilities staff; determines work priorities and delegates assignments to subordinate personnel; supervises staff; provides quality assurance review of work in progress; assures that services delivered by departmental staff meet quality and timeliness standards; assists county departments to identify maintenance, construction, remodeling projects, installations and room conversions; develops cost proposals and makes recommendations for the same; prepares bid specifications for contracted projects; monitors contracted projects to assure quality and timely completion;  acts as project liaison between contractors and county commissioners;  develops and negotiates maintenance contracts for special facilities and/or service needs; enters into working agreements with contractors, monitors contractor performance; acts as project manager for capital improvement projects; coordinates with architects, contractors, etc.

 

3.        Initiates and coordinates with personnel office regarding various personnel actions such as recruitment, advancement, and discipline; manages and evaluates employee performance; hires and fires; delivers professional training and seminars to staff to assure desired work quality, efficiency and effectiveness.

 

4.        Prepares and develops departmental budgets and monitors fiscal controls to assure conformity with established financial constraints; develops bid specifications for projects and equipment acquisitions; oversees the preparation of project plans and specifications, bidding, competency of contractors and vendors, and the selection criteria for building and grounds related public contracts, specifically related to complex mechanical, electrical and plumbing projects; orders equipment and prepares requisitions; manages all department purchasing needs in compliance with public finance and procurement code.

 

5.        Operates personal computer and various program applications to receive, document and track incoming work orders; process work requests; establishes priorities, allocates departmental resources, i.e., staff, equipment and materials; monitors work in progress, records time and resources utilized; creates various reports and communicates departmental status to County Manager, County Commission and other parties as needed.

 

6.        Directs maintenance workers in general parks and environ projects related to repair and maintenance or sprinkling systems, turf management, foliage control, pest control, etc.; monitors playground equipment installation and maintenance; assigns details to maintain grounds and environment; performs and directs the monitoring of facility environmental systems, such as heating, ventilation, plumbing, electrical, etc.

 

7.        Develops county-wide preventive maintenance program; may perform preventive maintenance duties on facility systems and equipment; monitors air conditioning system; domestic hot water systems, boiler, electrical systems, pneumatic controls, electrical and electronic controls, etc.; oversees general custodial programs and projects and assures timely daily cleaning of offices, restrooms, conference rooms, chambers, etc.

 

8.        Performs other related duties as assigned.

          


 

Facility Director, page 2

MINIMUM QUALIFICATIONS

 

1.             Education and Experience:

 

A.             Graduation from college with a bachelor degree in construction technology, business administration, public administration, or a related field;

AND

B.             Eight (8) years of experience in a construction, parks, fleet operations, building and grounds management or building contracting, solid waste operations; two (2) years of which must have been in a supervisory capacity;

 

OR

C.            An equivalent combination of education and experience.

 

2.             Knowledge, Skills, and Abilities:

 

Thorough knowledge of general architectural engineering principles and practices; legal environment associated with building and grounds operations, i.e., OSHA and ADA; HVAC, plumbing, carpentry, mechanical and electrical engineering, data/communications, landscaping and grounds maintenance; current methods, principles and practices of building construction, maintenance and repair; current practices in park and environ maintenance; equipment and materials used in construction and maintenance operations; legal environment related to safety and risk management practices and principles; current building codes, standards; budget development and financial management;  principles of management and employee supervision; solid waste management and the operation and maintenance of equipment; hazards involved in the operation of heavy equipment. Considerable knowledge of effective practices in floor, carpet, wood work, and fabric care and cleaning; tools, materials, and equipment essential to building maintenance, construction, repair, and cleaning.

 

Considerable skill in the art of diplomacy and cooperative problem solving.

 

Ability to plan, coordinate, direct and supervise personnel; interpret laws, ordinances and regulations common to building, grounds, safety and risk management operations; keep operating records and prepare reports; to conduct necessary research and compile comprehensive reports; read and understand blueprints; establish and maintain effective working relationships with employees, other agencies and the public; initiate plans and written procedures for the operation of waste disposal facilities; implement engineering plans into long range projects; prepare technical reports and maintain records, operate heavy equipment effectively utilize personal computer, including word processing, spreadsheet, CAD programs and databases, typewriter, copy machine,  printers, calculator, fax machine, copy machine and telephone;.

 

3.             Special Qualifications:

 

Must possess a valid New Mexico Driver’s License and undergo periodic State DMV license status.  

Must be or become a Certified Applicator for the control of noxious weeds

Must be or become certified in Vector control and mitigation.

Must be or become licensed in chemical applications related to cleaning, disinfectants and sanitation.

Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration

 

4.             Work Environment:

 

Incumbent of the position performs in a typical office setting with appropriate climate controls. Outdoor work is required in the inspection of various project sites. Tasks require variety of physical activities, related to walking, standing, stooping, sitting, and reaching, lifting objects up to 50 pounds. Exposure to wet and/or humid conditions, or airborne particles. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Essential functions require talking, hearing and seeing.   Common eye, hand, finger dexterity exist.  Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.  Periodic travel required in normal course of job performance and incumbent is required to be on-call.
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