Finance Director

posted Aug 16, 2018, 7:43 AM by Debra Williams-Baker

Socorro County

Job Description

 

Job Title:          Finance Director                                                                         Job Code:              1000

Division:          Administration                                                                             Effective Date:     04/15

Department:     Finance                                                                                      Last Revised:       

 

GENERAL PURPOSE

 

Performs a variety of professional, administrative and managerial duties related to planning, directing, organizing, and controlling the functions of the finance department.

 

SUPERVISION RECEIVED

 

Works under the general supervision of the County Manager.

 

SUPERVISION EXERCISED

 

Provides general supervision directly or through assigned supervisor(s) to the finance clerk, chief procurement officer, and accounts payable clerk.

 

1.        Directs personnel and delegates assignments; reviews performance and makes decisions affecting job retention, advancement and discipline; participates in the recruitment and selection of department staff; develops and conducts staff training; determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations; issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures; monitors staff customer service efforts and generally directs staff activities to achieve effective customer relations.

 

2.        Participates in developing department goals, objectives and systems; evaluates reports, decisions and results of department in relation to established goals. Prepares and organizes policies, systems, procedures and practices necessary to the successful departmental operations. Seeks to effect continual improvements in efficiency of department and services performed

 

3.        Coordinates the development and preparation of the county-wide budget; coordinates budget development process with various county department heads; forecasts revenues and expenditures; provides the county manager, commission and department heads with information and recommendations for efficient fiscal administration; recommends rules, regulations, policies and procedures and implements the same upon approval; assures county fiscal activities conform to statutory and generally accepted accounting principles;.

 

4.        Manages county cash flow processes; tracks and monitors various cash balances; prepares budget adjustments as required; manages county cash accounts; performs general budget analysis related to revenues, expenditures, capital improvement projects, grant related projects, ending balances, etc.; performs various monthly tasks, i.e., processing budget adjustment requests, investment reports, financial statements, gross revenue reports, etc.; directs and participates in the monthly and quarterly preparation of various reports required by the State Department of Finance and Administration.

 

5.        Coordinates annual external audit; directs and coordinates year-end closing functions; posts fund transfers, posts auditors entries, posts adjusting journal entries; prepares and publishes annual financial report and historical reports; serves as internal auditor; examines and verifies the accuracy of all reports, bonds, papers, vouchers and accounts including various federal funding accounts; monitoring billing and collection procedures and assures county-wide compliance to established budgets;

 

6.        Directs and manages financial and accounting activities related to grants awarded to the county; assures proper and timely reporting of fund utilization; assures compliance with grant stipulations, requirements, and state/federal laws, rules and regulations; coordinates timely requests for grant disbursements for various programs, i.e., HUD, etc.; oversees financial administration of special funds or accounts, i.e., Fire Protection Funds, EMS Funds, and Fire Excise Funds as allocated to Fire Districts.

 

7.        Directs and manages purchasing and requisition system; monitors revenues and expenditures and apprises management of revenue shortfalls, expenditure overruns and non-compliance situations; accounts for the proper administration of purchase orders, requisitions, vouchers and contracts and assures compliance with state/federal laws, rules and regulations.

 

8.        Directs county-wide procurement practices; assures proper competitive pricing and bidding for contracts, services, purchases; oversees the ongoing education and training of county staff related to procurement policy, practices and procedures.

 

9.        Oversees accounts payable and receivable processes; plans, organizes and supervises the process for receiving and disbursing county finances as well as maintaining complete and accurate records of all financial transactions; creates accounts and sub-accounts as needed to monitor fund allocations and disbursements; monitors and reviews fund balances; directs or delegates the preparation of billings for solid waste accounts receivable and other customer accounts, i.e., rental payments, fines, fees, and various charges billed to outside agencies.

 

10.     Reviews payroll processing and accounting for proper expensing to appropriate ledger accounts; assures all payroll actions are supported by proper documentation and authorization and is responsible for uploading payroll into banking system for direct deposit distribution.

Finance Director, page 2

 

11.     Coordinates and assists in the management and maintenance of the county-wide information management system; supervises staff engaged in the installation and maintenance of county hardware, i.e., servers, network, and related computers with peripherals; monitors various communications accounts, telephone usage, etc. to assure employee compliance with county policies.

 

12.     Directs the management of the county asset control program; participates in the development of county-wide asset management system; assures that all equipment and assets are properly identified and assigned to proper departments; assures integrity of asset accountability by performing periodic asset audits and directs the maintenance of related records as needed.

 

13.     Performs related duties as required.

 

MINIMUM QUALIFICATIONS

 

Education and Experience:

 

A.             Graduation from college with a bachelor's degree in accounting, finance, business administration or related;

AND

B.             Six (6) years of responsible experience related to above duties; three (3) years of which must have been in a supervisory capacity;

OR

                C.            An equivalent combination of education or experience.

 

2.             Knowledge, Skills, and Abilities:

 

Thorough knowledge of generally accepted government accounting principles practices and procedures (GAAFR, GAAP and GASB); public finance and fiscal planning; county organizations and department operations including applicable laws and regulations; internal control principles and methods of application; budgeting, accounting and related statistical procedures; State Benefits Management System, various revenue sources available to local governments including state and federal sources; local investment options and opportunities;  procurement policies and practices; general office maintenance and practices; basic personnel management practices and procedures; computer accounting applications and various software financial programs;  business and technical writing;  operation of standard office equipment;  mathematics and advanced accounting;  interpersonal communication skills and telephone etiquette; public relations.  Considerable knowledge of computer technologies; special budget program requirements such as State Fire Protection, etc.; principles of management, supervision and employee motivation.

 

Considerable skill in the art of diplomacy and cooperative problem solving; leadership and organizational behavior management; establishing and maintaining effective working relationships with State, Federal, and other local officials, elected officials, subordinate staff, and County residents. Skill in the operation of PC Computer, calculator, fax machine, copy machine, telephone.

 

Ability to analyze a variety of financial problems and make recommendations; analyze complex accounting problems and make standard adjustments; prepare and analyze complex financial reports; operate various types of standard office equipment such as typewriter, 10 key calculator, keyboard, etc.;  operate personal computer (windows) in utilizing various programs to produce or compose formal documents, reports and records;  communicate effectively verbally and in writing;   develop effective working relationships with executive management, elected officials, supervisors, fellow employees, and the public.

 

3.             Special Qualifications:

 

Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration

Must maintain annual training requirements and participate in courses provided by New Mexico Department of Finance and the New Mexico Association of Counties. Must be bondable.

 

4.             Work Environment:

 

Typical office setting with typical climate controls.  Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, which do not generally require muscular strain.  Job functions normally require talking, hearing and seeing.   Common eye, hand, finger dexterity required for most essential functions.  Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.

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