Deputy Clerk I/ Native American Representative

posted Mar 6, 2017, 11:03 AM by Debra Williams-Baker   [ updated Mar 6, 2017, 12:10 PM ]

SOCORRO COUNTY POSITION DESCRIPTION

 

POSITION TITLE:   Deputy Clerk I/ Native American Representative

 

Department:      Office of the Clerk                    Pay Status:  Voter Rights Clerk

Reports To:      Socorro County Clerk              Date Originated:  May 1998

Supervises:       No supervisory authority           Date Revised:   March 2017

 

Any information contained in this job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

 

POSITION SUMMARY:

 

Under assigned supervisor, provides information and assistance in accordance to the consent decree concerning voter rights to the extent that is needed to allow Native Americans to effectively and efficiently participate in the electoral process, even in the event that there is no consent decree in effect.

 

MAJOR DUTIES AND RESPONSIBILITIES

  • Provide voter registration information
  • Provide voter paraphernalia, forms, instructions, assistance and any other information related to the electoral process
  • Responsible for absentee voting records and all other election related materials housed at the election satellite office
  • Provide reports as directed by consent decree
  • Perform additional duties as required by supervisor
  • Must announce the date of the next scheduled election, the offices open for the election, deadlines for registration, any scheduled training for election translators and any non-candidate provisions which shall appear on the ballot both at Alamo Chapter meetings and with local media (KBAR)
  • Provide an opportunity to register to vote by making voter registration applications available and offering Navajo language assistance in filling out the application either in the satellite office or by establishing booths or displays at all tribal fairs or functions around the general area of Alamo Reservation where permitted
  • Will conduct at least one voter registration drive at Alamo prior to every Primary and General election
  • Provide reports as directed by consent decree, even if one is not in place
  • Perform additional duties as required by supervisor
  • Translation of voting information from English to Navajo including radio announcements
  • Attendance of chapter meetings, school board functions or any other functions which may encourage voter participation
  • Employee will conduct training of all deputy registration officers, poll officials, translators and other election related personnel who will participate in the program
  • Will be trained in all aspects of the election process
  • Must attend all required election seminars, workshops and trainings conducted by the Secretary of State and the Socorro County Clerk in different areas of the state including Window Rock, Arizona
  • Will serve as a county deputy registration officer and assist voters to complete voter registration forms
  • Provide voter registration information to the community of Alamo and notify them of any registration deadlines
  • Provide an opportunity to register to vote by making voter registration applications available and offering Navajo language assistance in filling out the application
  • Will attend meetings of the Navajo communities within the county on a regular basis and will make presentations of election information available.
  • Will attend each Alamo chapter meeting and chapter officers meetings to inform them of any election information
  • Shall notify the chapter officers in writing of any meetings or trainings before which the coordinator will appear
  • Responsible for absentee voting records and all other election related materials housed at the election satellite office

 

MINIMUM QUALIFICATIONS REQUIRED:

 

EXPERIENCE AND EDUCATION:

  • High school diploma or GED certificate
  • Valid New Mexico Driver’s License
  • Must be fluent in both Navajo and English
  • Ability to understand and communicate in Navajo and English
  • Ability to read and write in Navajo and English
  • Ability to translate written and oral materials from English to Navajo especially concerning election items
  • Basic computer knowledge
  • One year experience in the clerical field, which includes typing and customer service
  • Have the basic knowledge of all laws, policies and ordinances pertaining to the NVRA (National Voter Registration Act) process
  • Able to instruct Native Americans on the election process

ABILITIES AND SKILLS

  • Able to read and write proficiently in both Navajo and English; deal with the public and staff in a peasant manner; prepare and analyze reports; must be able to assume responsibility pleasantly and efficiently; have a basic knowledge of all laws, policies and ordinances pertaining to voting rights including a basic understanding of the Federal Voting Rights Act.

 

WORKING CONDITIONS

  • The majority of essential duties are performed at the satellite office
  • Worker may perform duties alone, both with and without directions from supervisor
  • Other duties are performed as part of a select team or as part of a group of individuals
  • Working hours are flexible
  • May have to work extended hours and weekends during elections or when needed
  • Worker must be able to attend meetings in Socorro and other locations as directed by Supervisor
  • Lifting of objects weighing up to 20 pounds
  • Viewing computer monitors up to 8 hours daily+

DESIRABLE QUALIFICATIONS 

  • Certified in computer technology
  • College credit classes in the election process
  • Bachelors Degree

 

EQUIPMENT, TOOLS AND MATERIALS

  • Equipment typically used to perform duties include telephone, computer, FAX, t photocopy machine, postage machine, typewriter and printers
  • Materials and products typically handled to perform duties include a wide variety of forms and paperwork, reports, various writing utensils and a wide assortment of other basic office supplies and materials
  • Various election equipment to include the M-100 tabulator voting machine, auto-mark voting assistance machine, the autovote election system used in early voting

 

**All employees are expected to multitask in all aspects pertaining to the Office of the Socorro County Clerk in order out help out with the smooth operation of the office.

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