Property Clerk Trainee

posted Mar 13, 2019, 2:51 PM by Debra Williams-Baker

Socorro County

Job Description


Job Title:          Property Clerk Trainee                                                                Job Code:              323

Division:          Administration                                                                             Effective Date:     04/15

Department:     Assessors                                                                                  Last Revised:       




Performs a variety of entry level customer service and clerical support duties assisting to expedite the ongoing, day-to-day functions of the office of County Assessor.




Works under close to general supervision of the Chief Deputy Assessor or Property Clerk Supervisor.








1.       Answers telephone(s), screens and routes calls, takes messages.

2.       Provides routine information and resolves customer problems in person or over the telephone using policies, procedures, tables, charts, ledgers, and other devices.

3.       Distributes forms, applications, and other materials to customers. May assist customers with completing forms and applications.

4.       Refers to and interprets office or division policy and procedures.

5.       Receives, opens, sorts, and sends mail and email.

6.       Copies documents using a copy machine. Collates, staples, and binds reports, contracts, and other documents.

7.       Maintains reports, logs, and/or lists. Reviews a variety of material and extracts required data.

8.       Sets up, prepares, and maintains office/division alphabetical, chronological, numerical, and/or subject matter files.

9.       Sorts and files materials using manual and automated alphabetic, numeric, chronological, or color-coded filing systems.

10.    Uses a personal computer to input, store, retrieve, edit, and delete information to/from a database. Inputs data using a variety of patterns, formats, and variations. Type’s form letters and standard responses to incoming correspondence.

11.     Performs other related duties as required.




1.                   Education and Experience:


A.                   Sufficient education and training to demonstrate an aptitude or ability to perform above or related duties;


B.            No Experience Necessary.


2.             Knowledge, Skills, and Abilities:


Some knowledge of general office maintenance and practices; filing systems (alpha and numeric), recording and filing procedures and methodologies; letter composition, grammar, spelling and punctuation; operation of personal computer and various software applications, i.e. MS Word, Excel, PowerPoint, etc.; operation of standard office equipment; basic mathematics; interpersonal communication skills and telephone etiquette; basic public relations.



Property Clerk Trainee, page 2


Ability to communicate effectively, verbally and in writing; work independently in meeting various time deadlines and work pressures; effectively deal with stress caused by strict deadlines and work volume; exercise initiative, independent judgment and to act resourcefully under varying conditions; maintain strict confidentiality related to sensitive administrative and case information; perform basic mathematical calculations; operate personal computer (windows) in utilizing various programs (MS Word, Excel, etc.); establish and maintain comprehensive records and files; operate standard office equipment; develop effective working relationships with supervisors, fellow employees and the public.


3.             Special Qualifications:


Must pass FEMA/NIMS and ICS courses as required for the position, within a time frame designated by administration.


4.             Work Environment:


Incumbent of the position performs in a typical office setting with appropriate climate controls.  Tasks require variety of physical activities, not generally involving muscular strain, but do require frequent walking, standing, stooping, sitting, reaching and occasional lifting. Talking, hearing and seeing are essential physical capabilities of the position.   Common eye, hand, finger dexterity required for many tasks.  Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.