Budget & Finance

The Budget & Finance Department is directed by Sammie Vega-Finch, Finance Director.

The budget and finance department is responsible for all accounting functions of the County including accounts payable, accounts receivable, fixed assets, budgeting and internal control. The department is responsible for the preparation of the budget documents as well as the yearly financial statements, which are prepared in accordance with Generally Accepted Accounting Principals.

Budget records as well as archived budget and finance reports, audit records and payment registers can be found on Socorro County's Transparency Site on the Budget and Finance Page.

Accounts Payable & Purchasing

The Accounts Payable & Purchasing office is reponsible for maintaining procedures for obtaining goods and services for the County including all activities from the planning steps and processing of purchase requisitions and issuance of purchase orders.

All purchases made in Socorro County must have a purchase order number assigned first. This office is also responsible for all purchase request (RFP's, ITB's, etc.)

Sammie Vega

Finance Director

Chief Purchasing Officer

svega@co.socorro.nm.us

PO Box I

Socorro NM 87801

575.835.0589 ext 1105

Sammie Vega

Planholder Registration & Document Access

Any contractor or subcontractor wishing to access construction plan documents must register with Socorro County. New users will be issued a username and password to login to the file site. If you are already registered as a user, simply send a message to manager@socorrocounty.net and request access to the new project. Only registered users will have the ability to sign in to the system at: http://www.google.com/a/socorrocounty.net.

Users must have the ability to download and print the documents, paper copies will not be created and issued. If you choose not to register as a user, CD's with the documents can be purchased from Socorro County Administration for $50.00 each by contacting the County Purchasing Officer at 575-835-0589 ext. 1105.

The PLAN HOLDERS form will be added to this space soon.

Bid Documents

In an effort to improve efficiency, Socorro County uses the New Mexico E-Purchasing System for soliciting bids from vendors. This system will provide you with convenient online access to bid information for Socorro County as well as 25 additional local agencies throughout New Mexico.

It’s easy to participate in future bid opportunities from these agencies—simply register online. To register, click the button below and complete the online registration. If you are currently registered as a Vendor on this system with another local agency, you do not need to register again. If you need help registering, please call the support department at BidNet toll free at 1-800-835-4603.

Recent closed invitations to bid and request for proposals are listed in the folders below. These bids were performed prior to implementation of the electronic system.

Emergency Procurements

Purchasing & AP Forms

Pursuant to Ordinance 1987.002, it is unlawful for any employee of the County of Socorro to obtain, purchase, acquire or otherwise contract for any product or service without first having obtained proper authorization in the form of a purchase order or other document of permission to acquire such product or service prior to such acquisition. Violators may be subject to resitution and fines. SOCORRO COUNTY IS NOT RESPONSIBLE FOR ANY PURCHASES MADE WITHOUT PRIOR APPROVAL.
All vendors not currently a part of the Socorro County purchasing system, must submit a Federal W-9 Form before a purchase order can be issued.

Travel Forms & Documentation

The Out-of-County Travel Notification Form below must be complete for all out of county travel requests.

Sole Source Procurements

Grants Administration

Socorro County does compete for and administer several federal grant programs. This ensures that we can maximize all available resources and meet the needs of our constituents. Justeen Martinez administrates and manages all federal grants.

Justeen Martinez

Grants Administrator

jmartinez@co.socorro.nm.us

PO Box I

Socorro NM 87801

575.835.0589 ext 1116

Justeen Martinez

Grants Department Resources

Finance Clerk

For all questions regarding accounts payable, please contact Vanessa Muñoz, Finance Clerk.

Vanessa Muñoz

Finance Clerk

vmunoz@co.socorro.nm.us

PO Box I

Socorro NM 87801

575.835.0589 ext x1106

Vanessa Muñoz

Budget & Finance Office Forms

The Out-of-County Travel Notification Form below must be complete for all out of county travel requests.